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Analyst - Program Manager job in San Ramon

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Organization:  City of San Ramon
Job Category:  Construction Management
Job Type:  Full Time
Country:  USA
State/Province:  California (CA)
City:  San Ramon
Post Code:  94583
Salary and Benefits:  $6366 - $7956 per month
09/11/2013

THE POSITION

Under direction of a Program Manager, Division Manager or Department Director, provides varied and complex project management for the Public Services Department. Oversees and administers a variety of projects, grants and contracts; conducts project research and budgetary studies and recommendations. Provides technical advice on projects including development of specifications, scope of work, project estimates, bidding, contract management. Provides oversight and coordination to Public Services projects in the field including overseeing the work of project contractors. Evaluates and enforces terms and conditions of Department contractors. Provides updates, reports and status to City staff, other departments, the public and other agencies. Successful performance of the work requires the ability to work independently and implement complex research and project management.

DUTIES AND RESPONSIBILITIES

Job Duties include, but are not limited to:

Oversees and ensures successful completion of projects within the Public Services Department;Conducts research on project costs, specifications, project scope, project alternatives and recommendations on courses of action, including gathering, compiling and analyzing information;Prepares complex reports, manuals, bid proposals, requests for proposals and other documents for special projects, programs and research; gives presentations on findings;Answers questions and assists in resolving problems requiring professional and technical advice;Compiles information and maintains complex databases and schedules for tracking information and projects for reporting purposes;Prepares and administers contracts for projects and maintenance and repair services including determining sources and vendors, coordinating activities and tracking expenditures, managing the work of contractors, evaluating that contractors are performing per scope and specifications; conducts field audits on contractor work;Developing, implement and enforce quality control measures for contracts and projects;Prepares grant proposals and monitors grant activities ensuring compliance with stipulations and reporting requirements;Administers telecommunication leases with cell phone carriers on City property including reviewing proposed equipment upgrades, agreement amendments and other lease term oversight;Represents the Department on project management and coordination with other Departments and agencies and community groups and organizations;Conducts and facilitates project meetings, and meetings with stakeholders, residents and members of the public;Assists in preparing project budgets by coordinating and compiling data, researching current market costs/expenditures, projecting expenditures for the following year and making budget recommendations;Represents the City, the department in meetings and maintains liaison with a variety of public agencies; andPrepares and presents staff reports and presentations to Commissions and City Council.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of: (at entry) Operational, budgeting, staffing, policy and procedure or similar research methodology; Theories, operational practices and principles in area of assignment; Public sector budgeting principles and practices; Applicable laws, rules, ordinances and regulations; Principles and practices of project oversight; Basic supervisory principles and practices; Proficiency is computer applications including Word, Excel and Powerpoint. Techniques for effectively representing the City, including making effective public presentations and dealing with a variety of individuals from various socio-economic, cultural and ethnic backgrounds, in person and over the telephone.

Skill in: (at entry) Compiling and analyzing complex research, budgetary and operational data; Preparing and administering contracts; Preparing, administering and monitoring operational and capital improvement budgets; Preparing complex narrative and statistical reports, correspondence, policies and procedures and other written materials; Applying theories, principles and practices in the area of assignment; Managing multiple tasks, often with competing deadlines; Handling difficult situations appropriately; Using sound, independent judgment within established policy and procedural guidelines; Making effective presentations to individuals and groups; and Communicating effectively with co-workers, subordinates, superiors, the general public, representatives of public and private organizations and others sufficient to exchange or convey information.

EDUCATION AND EXPERIENCE

Equivalent to graduation from a four-year college or university with major coursework in business administration, public administration, public policy or a field related to the area of assignment and two years of experience in providing professional-level administrative or operational