Resource Center
Fleet Services
4/19/2013
Hurricane Sandy report captures the participants, issues, discussions, lessons learned, best practices, current solutions, outcomes, opportunities and recommendations from the electric and fuel (gas/oil) sectors.
4/7/2011
Home page for the California County Fleet Managers Association (CCFMA). Site includes information on local meetings, web site links, and contact information. CCFMA is a regional association for California focused on fleet management and maintenance issues.
4/7/2011
Online supplement to California Fleet News. Site includes selected articles, industry calendar, publication bookstore, links to California governmental web sites, and subscription information.
11/29/2012
This spreadsheet was designed to calculate the total cost of operation of a particular vehicle class and calculate an hourly rate for that equipment. We use this with MRU (Maintenance Repair Unit) and percentages of each classification as it relates to the entire fleet inventory. The rates calculate for varying levels of utilization based on the use of each vehicle.
4/7/2011
Sample specs for towing, courtesy of the City of Lynchburg, VA
4/7/2011
Venu Gupta, Superintendent of Buildings & Fleet for the City of Milwaukee presented “Sustainability & Green Purchasing Practices” at the Climate Change Summit in December 2008. His presentation highlighted the City’s practices to conserve energy in their public buildings and to conserve fuel using management practices and alternative fuels.
4/7/2011
Process and the scenarios that are annually provided to the City of Milwaukee's budget office. Funding is based on affordability in the particular year's budget. The life cycle schedule for setting depreciation, and when (on the rare occasion that) funding permits also as a replacement schedule. This covers all the equipment within the fleet, and includes a schedule to begin performing annual evaluations on the equipment as well. An additional document can also be found at http://www.apwa.net/DR/index.asp?ID=1003.
4/7/2011
This government web site for the Environmental Protection Agency (EPA), Office of Mobile Sources contains information on regulatory requirements for vehicles and non-road equipment. Site includes current federal regulations, publications, and helpful fact sheets. Site access to the "Motor Vehicle & Non-road Emission Modeling Software & Databases."
4/19/2011
This government web site for the Department of Energy (DOE) provides information on forming local Clean City Coalitions to address implementation energy conservation programs, including use of alternative fuel vehicles. Site also includes links to related sites, contact information for other Clean City Coalitions, buyer's guide, online newsletter, and information on grant funding.
4/7/2011
Web site of contract sweeping firm providing highway, street and parking lot sweeping. This firm also provides warehoues sweeping and scrubbing, power washing, graffiti removal, catch basin cleaning and equipment sales and rental services.
11/29/2012
Diesel Emissions Conference USA 2012 is an independent platform for analysis and discussion on diesel emissions legislative issues.
5/13/2013
Service procedures depending on whether the engine has been started with contaminated fuel, or not.
4/7/2011
Document used to transfer or dispose of any fixed assets including vehicles and equipment for the City of Edgewater, Florida.
4/7/2011
Elgin's site contains information about their product line, as well as the history and importance of street sweeping.
4/7/2011
The ENVIRONMENTAL SELF-ASSESSMENT FOR VEHICLE MAINTENANCE SHOPS will help your shop or recycling yard to assess its present performance in preventing pollution and identify opportunities for additional pollution prevention measures.
5/20/2013
List of 19 job titles most commonly requested in a response
4/7/2011
Rick Everett, Fleet Manager, City of Edmond, Oklahoma, shares their replacement spread sheet. It features a good deal of detail that might be beneficial to other managers, such as lifecycle, acquisition costs, years for replacement, etc.
4/7/2011
Online supplement for monthly trade magazine Fleet Owner. Site includes selected articles, industry calendar of events, buyer's guide, and free subscription information.
4/7/2011
The main goal of the City of Milwaukee's Building and Fleet Department is to maintain the city's fleet so that it is always available for the work performed by various departments and in keeping downtime to a minimum. By keeping a good preventative maintenance program we can accomplish our mission while preserving the City of Milwaukee's major capital investment in fleet. Fleet report also highlights the fleet initiatives undertaken during the year. The purpose of this PM manual is to annually document the program and reflect any changes and upgrades to the program.
4/7/2011
Paul E. Hinderaker, Fleet Services Director, City of Ames, Iowa, has edited their spreadsheet for Fleet Replacement Cycles. In addition to editing the spreadsheet and adding instructions, he also added a list of most of their "Replacement Targets" by miles, hours, or age for most of the fleet classes they manage. These work for them in their region and use, however, as he noted, you can insert yours into the spreadsheet. Ames's maintenance records provide the best information on this to determine when uncontrolled maintenance costs begin to occur and help "target" replacement timing.
Ames has a population of 50,000 and is a university community with over half the population being college students. There is some light industry and a large governmental employment base for comparison purposes to your community. They handle about 32" of snow per year and spread ice control salts and liquids that accelerate the deterioration of fleet; that is where age is a factor.
4/7/2011
The City of Ames, Iowa, has developed a fleet maintenance survey with 126 contact points covering in-house scheduling, PM's, maintenance, acquisitions, staff performance & attitudes, parts, fuel, management, records and reporting, outsourcing, vendors, etc. In the two years of use Ames has received a pretty good response, and have made several service adjustments in areas rated low or based on other comments. Departmental meetings are held to discuss the survey responses so that changes discussed and recommended are approved by entire staff and the City Manager's office. Responses have also been used as a motivational tool to inform staff and our vendors of who those providing highly acceptable services (referred to as Delighted Customers). The main complaint received pertains to the length of the survey. It is sent annually to City Managers, Dept Heads, Division Heads, and Supervisors; plus 1/3 of the remaining work force each year, and rotate that group, so that every 3 years everybody has had an opportunity to respond at least one time. After reviewing, please share comments or suggestions with Paul E. Hinderaker, Director, Fleet Services Department, City of Ames, Iowa, 515-239-5521, phinderaker@city.ames.ia.us.
4/7/2011
Collection of vintage sweeper phtos, advertisements, etc. dating back as far as the early 1900's.
4/7/2011
The IDA is helping communities revitalize their downtown areas as they face transportation, suburbanization and technology challenges. The site includes lists of members, products and services.
4/7/2011
Includes information about products, after sales support, dealer network, pre-owned sweepers and news releases.
4/7/2011
This document is a comprehensive list of street sweeping best practices in the Twin Cities area. Includes a Street Sweeping Cost Calculation Work Sheet.
4/7/2011
A copy of Minnesota's Department of Transportation's RFP for purchase of Biodiesel
4/7/2011
Don Holmes was a speaker during at the 2007 Congress. Several attendees requested a copy of the Portland Water Bureau's Request for Bid
4/7/2011
Home page for the National Association of Fleet Administrators (NAFA). Much of the site is restricted to members only. Site includes publications, educational conferences, career networking, certification programs, and information on federal regulations. NAFA focus on commercial vehicle management.
11/8/2012
This free Fact Pack can help evaluate the market opportunities and challenges for natural gas.
4/7/2011
naPSa is a non-profit organization committed to distributing pertinent sweeping industry information and valuable resources to their members.
It is an association of contract sweepers, sweeping equipment dealers, service providers, municipalities, sweeping equipment manufacturers and sweeping industry suppliers, dedicated to providing beneficial support to the naPSa membership, consolidating and enhancing services to the sweeping industry.
11/8/2012
Four presentations with speaker’s script available for member use in training.
4/7/2011
Home page for the Public Fleet Supervisors Association (PFSA). Site includes information on local meetings and contact information. PFSA is a regional association for San Francisco and Northern California focused on fleet management and maintenance issues.
4/7/2011
This site contains information on sweeping services for the private and public sectors, equipment information, and locations of regional offices.
4/7/2011
City of Winston-Salem's guidelines for replacing vehicles/equipment (1,600+ pieces of rolling stock). These guidelines were developed many years ago. Please realize that these are just "guidelines" and that vehicle condition, use, and maintenance records are taken into consideration when replacement decisions are made.
4/7/2011
The City of Rochester Water Bureau Fleet Replacement Policy is in its original format, as presented to the employees. References to their fleet, personnel, and steps taken to create the policy have not been edited as this background information helped their employees understand their reasoning. If you would like to discuss the policy Fleet, Materials and Facility Manager Gary Giudice can reach at Gary.Giudice@CityofRochester.gov or by phone at 585-428-6499.
4/7/2011
This online technology brief discusses the recommended methods for processing street waste solids.
4/7/2011
Sample document from the City of Edgewater, Florida, used to transfer or dispose of any fixed assets including vehicles and equipment.
4/7/2011
RFP and towing contract for both City owned and Private owned vehicles (accident and/or impound) from the City of Troy, Michigan.
4/7/2011
Home page for the Rocky Mountain Fleet Management Association (RMFMA). Site includes information on certification program and an annual conference. RMFMA is a regional association for Arizona, Colorado, Nevada and Utah focused on fleet management and maintenance issues.
4/7/2011
Here is the replacement plan spreadsheet I put together to calculate which units in our vehicle classifications are most costly. This helps me identify what units should be replaced first and gives some data to support that decision. How it works:
1) Enter all of the vehicles in a particular vehicle classification
2) Enter annual fuel consumed
3) Enter annual maintenance
4) Enter current odometer reading
5) Enter the class averages in each category
6) As listed in the notes the spreadsheet will calculate the Maintenance, Fuel and Odometer "Factor"
7) The far right column will display the Replacement Factor
8) Do a data, sort by Replacement factor
9) The highest Replacement Factor is the most costly vehicle in total operating costs.
This method works well when there is not a lot of historical data or fleet history to be had.
Dennis R. Hogan - CAFM
Fleet Services Manager
Fleet Services Division
1010 1st Street NW
City of Cedar Rapids, IA 52405
D.Hogan@cedar-rapids.org
4/7/2011
Includes information about product line, equipment specifications, parts, dealer network and used sweepers.
4/7/2011
Scott L. Bressler (Butler County Operations Deputy, Hamilton, OH) provided two videos which have been very helpful to their rookie drivers as well as veteran drivers. The videos were passed on to his office from ODOT and have been used for two years now training county and township drivers in Southwest Ohio.
4/7/2011
The portion of the WorldSweeper.com website dedicated to street and highway sweeping topics and information.
4/7/2011
Web site of the largest contract sweeping firm in the southeast. Highway, Special Event, Municipal, Industrial, Commercial and other sweeping services are outlined. SCA's assistance with finding purchasers for replaced municipal equipment is outlined.
4/7/2011
This site contains articles that cover topics such as bidding, air quality and stormwater runoff issues, insurance, equipment, and preventive maintenance.
4/7/2011
Includes information about street sweeping and stormwater quality. Several brochures and specifications can be ordered online free of charge.
4/7/2011
This government web site for the Environmental Protection Agency (EPA) contains information for compliance with underground storage tanks (UST) regulations. Site includes current federal regulations, publications, and helpful fact sheets. Site includes links to regional, state, and local government offices.
4/7/2011
This Vehicle Evaluation Checklist is a companion document to the City of Rochester's Fleet Replacement Policy provided in an additional Resource Center entry.
4/7/2011
A collection of articles from WorldSweeper.com that discuss various studies on street sweeping conducted by municipalities across the U.S.
4/7/2011
The WorldSweeper.com website has literally hundreds of stories and photos to do with power sweeping, including sweeping tips and techniques, maintenance info, vintage sweeper photos, profiles on how sweeping is done in major cities in the U.S. and around the world, and an interactive discussion forum that includes an equipment buy/sell board and an area to post requests for bids.
