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The sooner you begin
planning National Public Works Week events and activities, the more successful
you will be. The following is a sample calendar for the Planning Committee.
Early
February
Mid-February
Late
February
March
May
June
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| Checklist |
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Committee
Structure
The following committee structure is suggested:
Committees
Planning Committee Oversees and manages all activities and events.
Event
Committees One committee per event; organizes and completes all tasks
associated with the event.
Education
Committee Organizes all activities associated with the educational
objectives of the celebration.
Promotions
Committee Organizes all activities associated with the promotional
objectives of the celebration.
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| APWA Support |
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If you have questions
or need help contact:
Marketing Department
American Public Works Association
2345 Grand Avenue Suite 700
Kansas City, MO 64108-2625
Phone: 816/472-6100
Fax: 816/472-1610 www.apwa.net
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- Schedule a kickoff
meeting to organize the celebration. Invite individuals from all public
works departments, the chamber of commerce, public affairs office, community
schools, and area businesses (vendor-partners).
- Select a Planning
Committee and chairperson.
- Determine the
organization's primary message for the celebration.
- Discuss goals and
set objectives.
- Define target audiences.
- Discuss and determine
the events and activities that will attract target audiences and enable
you to meet your objectives.
- Establish a means
to capture information during the celebration that will enable you to
evaluate your success
- Establish a means
to record information at the committee level during the planning phase.
- Establish a means
to disseminate and collect information during the planning phase.
- Select an Education
Committee, a Promotions Committee, and a committee for each event; select
a chairperson for each committee; clarify and assign responsibilities.
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to top)
- Determine an operating
budget and share information with committees.
- Develop master
calendar with milestones.
- Develop a schedule of meetings to review
progress with committee chairpersons.
- Order National
Public Works Week commemorative posters.
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to top)
- Committees meet
to organize and begin planning phase.
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to top)
- Committee chairpersons
begin meeting with Planning Committee chairperson to report progress
and obtain support.
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to top)
- Celebrate National
Public Works Week. Record the information necessary to evaluate how
well you met your objectives.
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- Celebrate your
success with committee members! Send thank-you notes to supporters,
committee members, corporate sponsors and volunteers.
- Collect information
from each chairperson about the success of their activity or event.
- Complete the National
Public Works Week Activity Report and send it to American Public Works
Association headquarters
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