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NPWW-How to Guide
Planning Calender
The sooner you begin
planning National Public Works Week events and activities, the more successful
you will be. The following is a sample calendar for the Planning Committee.
| APWA Support |
If you have questions or need help contact:
Marketing Department
American Public Works Association
2345 Grand Avenue, Suite 700
Kansas City, MO 64108-2625
Phone: 816/472-6100
Fax: 816/472-1610
www.apwa.net
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Early February
Mid-February
Late February
March
May
June
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Early February (Back to top)
- Schedule a kickoff
meeting to organize the celebration. Invite individuals from all public
works departments, the chamber of commerce, public affairs office, community
schools, and area businesses (vendor-partners).
- Select a Planning Committee and chairperson.
- Determine the organization's primary message for the celebration.
- Discuss goals and set objectives.
- Define target audiences.
- Discuss and determine
the events and activities that will attract target audiences and enable
you to meet your objectives.
- Establish a means
to capture information during the celebration that will enable you to
evaluate your success
- Establish a means
to record information at the committee level during the planning phase.
- Establish a means
to disseminate and collect information during the planning phase.
- Select an Education
Committee, a Promotions Committee, and a committee for each event; select
a chairperson for each committee; clarify and assign responsibilities.
Mid February (Back to top)
- Determine an operating budget and share information with committees.
- Develop master calendar with milestones.
- Develop a schedule of meetings to review progress with committee chairpersons.
- Order National Public Works Week commemorative posters.
Late February (Back to top)
- Committees meet to organize and begin planning phase.
March (Back to top)
- Committee chairpersons begin meeting with Planning Committee chairperson to report progress
and obtain support.
May (Back to top)
- Celebrate National Public Works Week! Record the information necessary to evaluate how
well you met your objectives.
June (Back to top)
- Celebrate your success with committee members! Send thank-you notes to supporters,
committee members, corporate sponsors and volunteers.
- Collect information from each chairperson about the success of their activity or event.
- Complete the National Public Works Week Activity Report and send it to American Public Works
Association headquarters
Committe Structure
The following committee structure is suggested:
Committees
Planning Committee-
Oversees and manages all activities and events.
Event Committees-
One committee per event; organizes and completes all tasks associated with the event.
Education Committee-
Organizes all activities associated with the educational objectives of the celebration.
Promotions Committee-
Organizes all activities associated with the promotional objectives of the celebration.
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How To Guide
How To Guide